PRIVACY POLICY
ezOfficeSystems Limited of Centaur House,
This policy (together with our terms of use and
any other documents referred to on it) sets out the basis on which any personal
data we collect from you, or that you provide to us, will be processed by
us.
Please read the following carefully
to understand our views and practices regarding your personal data and how we
will treat it.
Information we may collect
from you
We may collect and process the following data about you:
·
Information that you provide by filling in forms on our site
at www.ezofficesystems.com (our site). This includes information
provided at the time of registering to use our site, subscribing to our
service, posting material or requesting further services. We may also ask you
for information when you report a problem with our site.
·
If you contact us, we may keep a record of that
correspondence.
·
We may also ask you to complete surveys that we use for
research purposes, although you do not have to respond to them.
·
Details of transactions you carry out through our site and
of the fulfilment of your orders.
· Details of your visits to our site (including, but not limited to, traffic data, location data, weblogs and other communication data, whether this is required for our own billing purposes or otherwise) and the resources that you access.
We may collect information about your computer, including where
available your IP address, operating system and browser type, for system administration
and to report aggregate information to our advertisers. This is statistical
data about our users' browsing actions and patterns, and does not identify any
individual.
For the same reason, we may obtain information about your general
internet usage by using a cookie file which is stored on the hard drive of your
computer. Cookies contain information that is transferred to your computer's
hard drive. They help us to improve our site and to deliver a better and more
personalised service. They enable us:
·
To estimate our audience size and usage pattern.
·
To store information about your preferences, and so allow us
to customise our site according to your individual interests.
·
To speed up your searches.
·
To recognise you when you return to our site.
You may refuse to accept cookies by activating the setting on your
browser which allows you to refuse the setting of cookies. However, if you
select this setting you may be unable to access certain parts of our site.
Unless you have adjusted your browser setting so that it will refuse cookies,
our system will issue cookies when you log on to our site.
Where we store your personal
data
The data that we collect from you may be transferred to, and stored at,
a destination outside the European Economic Area ("EEA"). It may also
be processed by staff operating outside the EEA who work
for us or for one of our suppliers. Such staff maybe engaged in, among other
things, the
fulfilment of your order, the processing of your payment details and the
provision of support services. By submitting your personal data, you agree to
this transfer, storing or processing. We will take all steps reasonably
necessary to ensure that your data is treated securely and in accordance with
this privacy policy.
Where we have given you (or where you have chosen) a password which
enables you to access certain parts of our site, you are responsible for
keeping this password confidential. We ask you not to share a password with
anyone.
Unfortunately, the transmission of information via the internet is not
completely secure. Although we will do our best to protect your personal data,
we cannot guarantee the security of your data transmitted to our site; any
transmission is at your own risk. Once we have received your information, we
will use strict procedures and security features to try to prevent unauthorised
access.
We use information held about you in the following ways:
·
To ensure that content from our site is presented in the
most effective manner for you and for your computer.
·
To provide you with information, products or services that
you request from us or which we feel may interest you, where you have consented
to be contacted for such purposes.
·
To carry out our obligations arising from any contracts
entered into between you and us.
·
To allow you to participate in interactive features of our
service, when you choose to do so.
·
To notify you about changes to our service.
If you are an existing customer, we will only contact you by electronic
means (e-mail or SMS) with information about goods and services similar to
those which were the subject of a previous sale to you.
We will not pass your details on to third parties.
We do not disclose information about identifiable individuals to our
advertisers, but we may provide them with aggregate information about our users
(for example, we may inform them that 500 men aged under 30 have clicked on
their advertisement on any given day). We may also use such aggregate
information to help advertisers reach the kind of audience they want to target
(for example, veterinary practices in SW1). We may make use of the personal
data we have collected from you to enable us to comply with our advertisers'
wishes by displaying their advertisement to that target audience.
Disclosure of your
information
We may disclose your personal information to any member of our group,
which means our subsidiaries, our ultimate holding company and its
subsidiaries, as defined in section 736 of the UK Companies Act 1985.
We may disclose your personal information to third parties:
·
In the event that we sell or buy any business or assets, in
which case we may disclose your personal data to the prospective seller or
buyer of such business or assets.
·
If ezOffice Systems Limited or
substantially all of its assets are acquired by a third party, in which case
personal data held by it about its customers will be one of the transferred
assets.
·
If we are under a duty to disclose or share your personal
data in order to comply with any legal obligation, or in order to enforce or
apply our Terms of Use and other agreements; or to protect
the rights, property, or safety of ezOffice Systems
Limited, our customers, or others. This includes exchanging information with
other companies and organisations for the purposes of fraud protection and
credit risk reduction.
You have the right to ask us not to process your personal data for marketing purposes. You can exercise this right at any time by contacting us at web@ezofficesystems.com.
Our site may, from time to time, contain links to and from the websites
of our partner networks, advertisers and affiliates. If you follow a link to any of these
websites, please note that these websites have their own privacy policies and
that we do not accept any responsibility or liability for these policies. Please check these policies before you submit
any personal data to these websites.
The Act gives you the right to access information held about you. Your
right of access can be exercised in accordance with the Act. Any access request
may be subject to a fee of £10 to meet our costs in providing you with details
of the information we hold about you.
Any changes we may make to our privacy policy in the future will be
posted on this page and, where appropriate, notified to you by e-mail.
Questions, comments and requests regarding this privacy policy are
welcomed and should be addressed to web@ezofficesystems.com.